- 1 Tuition Fees
1.1 The full tuition fee is payable on enrolment, i.e. on completion and signature of this enrolment agreement.
1.2 Learners are primarily liable for the payment of their tuition fee irrespective of whether an employer, local authority, or other body or person has undertaken to meet these costs.
1.3 Learners in receipt of certain social security benefits or who are Asylum Seekers may be entitled to fee remission SUBJECT to the production of appropriate evidence on enrolment.
1.4 Learners must inform the College of any change in their personal or financial circumstances which may affect their entitlement to fee remission.
1.5 The College may exclude learners from a Programme of Study and related examination(s), after giving notice of at least 10 working days, for non-payment of the tuition fee.
1.6 No refund of fees will be made to learners who withdraw from a course after the proposed start date of the course.
1.7 Learners are responsible for the purchase of any books, equipment and other materials required for their Programme of Study.
1.8 Learners are required to provide a receipt for each of their first classes.
1.9 Learners acknowledge and agree that, where they are in receipt of or intend to apply for Job Seekers Allowance (JSA) whilst enrolled on the Programme of Study, they are satisfied that:
(a) such enrolment will not affect entitlement to JSA; and
(b) the College will not be liable to the learners for any financial loss resulting from the withdrawal of JSA as a result of their enrolment.
1.10 The College may, if necessary, contact the Jobcentre Plus to confirm the learner’s eligibility for relevant fee remission.
- 2 Cancellation of Courses
2.1 The College reserves the right to cancel a course:
2.1.1 for any reason before its proposed start date; or
2.1.2 within 6 weeks after the start of the course if learner numbers are insufficient to make the course economically viable; or
2.1.3 at any time after the start of the course where the availability of funding or any other factor which is outside the College’s control makes it impractical or uneconomical to continue with the course.
2.2 The College reserves the right at any time to vary or amalgamate a course with another appropriate and/or similar course (at any of its College sites) as an alternative to cancellation in the circumstances referred to in clause 2.1 above.
2.3 In the event of the College not exercising its right under clause 2.2 but exercising the right referred to in clause 2.1.1 or 2.1.2 above, any tuition fee paid will be fully refunded, and in the event of the College exercising the right referred to in clause 2.1.3, a proportionate part of the tuition fee will be refunded in respect of the undelivered part of the course.
- 3 Examination Entries and Fees
3.1 It is the responsibility of learners to complete the appropriate examination/registration entry form for their course(s), at the time of enrolment or on request by the College during the course(s), and present it to a College Registration officer (or the Partner (where applicable)) before the closing date for such entry together with the appropriate entry fee(s). Such fee(s) are payable by learners in addition to tuition fees, unless otherwise indicated.
3.2 With the exception of re-sit examinations, the College at its discretion may pay the examination/registration fee(s) for full-time learners who achieve a minimum level of attendance of 85% throughout the period of their Programme of Study. In the event of the College paying such fees for learners whose attendance falls below 85% or who fail to attend the examination(s), the fees will be refundable to the College by the learners.
3.3 Learners are not eligible for any refunds if they do not sit exams.
- 4 ID Cards
The College will issue a Student Identification Card (ID) to learners enrolled on a course which is delivered on College premises. IDs must be displayed by learners and be available for inspection at all times when on College premises and as proof of identity when sitting an examination.
- 5 Incorporated Terms
Learners are subject to the provisions of the College’s various student codes, policies and procedures (copies of which are available in the Student Centres and on the Student Intranet or from the Partner (where applicable)), and in particular the Student Code of Conduct, Student Disciplinary Procedure and the Academic Standards Policy and Procedure.
- 6 Exclusions/Suspensions/Withdrawal of Learners from Courses
6.1 The College reserves the right to exclude, suspend or otherwise discipline learners on the grounds of misconduct, unsatisfactory standard of work or other academic reason.
6.2 The College reserves the right to withdraw learners who:
6.2.1 fail to attend a course for 4 consecutive weeks and who fail to notify the College of a good reason for such absence before or during such absence; or
6.2.2 have a persistently poor attendance record and the College is satisfied that this is not a result of illness or other good reason.
6.3 The College reserves the right to withdraw learners whose mental or emotional/behavioural condition is such that continued attendance on the programme is likely to cause a risk of personal injury to themselves or to others.
- 7 Supporting Employer
Learners agree that where the tuition fee(s) or part thereof has been paid by their employer and/or where the employer has allowed learners time off work to attend a Programme of Study, the College shall if requested by the employer, provide the employer with details of the Programme of Study and information about the learner’s progress, problems or disciplinary issues in accordance with the College’s Charter.
- 8 Learner Indemnity
Learners agree to indemnify the College and the Partner (where applicable) against any damage to College or Partner property caused by an act or omission of the learners.
- 9 College Liability
9.1 The College accepts no liability (whether direct, indirect or consequential and howsoever arising) for the damage or loss of the personal belongings of learners whilst on College premises or on the premises of the Partner (where applicable).
9.2 The College accepts no liability for any indirect or consequential loss or loss of opportunity as a result of an act or omission of the College or the Partner (where applicable).
9.3 The College’s liability (with the exception of liability for death or personal injury as a result of the College’s negligence) is limited to the value of any tuition fee paid.
- 10 Conclusion of the Contract
10.1 The contract is subject to learners producing evidence to the College that they have achieved the entry requirements for the Programme of Study.
10.2 Subject to clause 10.1, the contract between the College and learners for the provision of the Programme of Study will be concluded only when learners have completed and signed an Enrolment Agreement and this has also been completed and signed as required (including approvals relating to sensitive personal data) by all appropriate members of College staff.
- 11 Withdrawal from courses
All learners withdrawing from a programme of study/course must inform the registry in writing explaining their reasons for leaving.
- 12 Entire Understanding
The Enrolment Form and Learning Agreement together with the College’s student policies and procedures embodies the entire understanding of the parties in respect of the agreement between the College and learners, to the exclusion of all other information. Any information contained in College prospectuses and other literature is for guidance only and is not intended to be legally binding. The Partner is not the College’s agent for the purpose of enrolment and the decision as to whether a person shall be enrolled as a learner is for the College alone (where applicable).
13 K Business
K Business is a sub-brand of K College selling training and short courses for both the employer and the individual. Courses are delivered at College premises across Kent and within the workplace as and when requested.
14 Currency
All prices are quoted in British Pound Sterling.
15. Errors and Omissions
All errors and omissions are excluded.
